CMMS System

How a Computerised Maintenance Management System can Help Facility Managers

A computerised maintenance management system is used to plan as well as record activities and scheduled maintenance operations related to facility equipment. The system can create and prioritise work schedules and orders for staff to come in handy during ‘trouble’ calls and to carry out the usual as well as scheduled equipment maintenance. When completed, the computerised system loads into the database performance information such as inventory or supplies or the man-hours expended to aid future planning and operations.

CMMS System

  1. Track the Locations where Equipment Operates

A computerised management system is used to keep record areas where certain equipment performs its tasks and present these locations a logical network system.

The manager assigns work orders to the location or the equipment at the area of operation. The location helps managers to track the equipment’s history and keeps a┬árecord of its performance at the site.

  1. Keeps Record of Equipment-related Data

The computerised system offers details related to the equipment to the managers. Such useful information related to the equipment includes a detailed and accurate data of each tool. For example, Pat Testing machines can upload the information directly to the system ensuring complete coverage of all electrical testing. The information may comprise of the preventive maintenance plan, safety procedures, and inspection routes.

  1. Keeps Record of Labour Resources

The computerised system enables facility managers to keep the record of labour resources. This module consists of maintenance workforce with their trade categories or craft, for instance, plumber or electrician.

The module may also consist of labour costs for ever piece of equipment to ensure a proper record is kept. Furthermore, managers will be able to track skills and level of qualifications of each personnel.

  1. Provides Information on Safety Plans

The government has always placed special instructions regarding the security of every employee; the computerised system helps every facility manager to keep track of these rules so that they do not fall victim of business closure or incur losses regarding equipment failure.

  1. Helps Keep Track of Inventory Movement

A computerised system usually has an inventory module control to help record inventory movement, such as equipment that is constantly moved in and out of the inventory. The manager is able to check and keep track of non-stocked, stocked and even special order products.

This kind of system is able to locate items, indicate their costs, track its vendors, and offer cost information. Additionally, the system can provide alternatives or substitutes to the item in question.

  1. Allows the Manager to analyse Work Request

An employee may want to request for a trouble call. This system will allow the employee to input this request and the facility manager will then analyse the personnel available for the maintenance of this equipment and ensure each equipment gets proper attention.

  1. Analysing Equipment’s Durability

A computerised maintenance management system allows the manager keep track of equipment. This will ensure that proper scheduling and planning is done to avoid wasting time. The tracking system ensures that quick access is granted to any information related to work orders.

The system is designed to offer information related to labour, work plan operations, tools, materials, costs, blueprints, electrical safety, CCTV & security equipment, equipment, related documents, and analysis of their performance from the time of acquisition. The manager analyses all these information to come up with useful data that can be used to gauge future performance of the equipment.

  1. Work Management

With a computerised maintenance management system, the facility manager can be able to track the labour personnel that are suited for a particular role in the company. It can also specify the time when certain maintenance work can be done to a particular item in order to realise efficiency. This system allows dispatching and careful planning


The system ensures that labour assignments for future shifts are planned without interfering with the various work requests of employees. The manager ensures that he assigns shifts according to the availability calendar of each employee.

The manager then creates shifts sequentially, ensuring each person’s schedule is filled with priority work that suits them. The system can break down larger jobs to smaller ones over multiple shifts.


With such a record in place, facility managers can trace each task and shift to a particular employee, therefore, maintenance tasks are carried out without delays. The system also allows managers to make necessary changes so that crucial work can be done in the right time.

It is clear that a computerised maintenance system is an indispensable tool when it comes to proper equipment management. This is one tool every firm should acquire.